Last Updated December 2018
Who We Are
Our website address is: https://therapyonline.online or https://therapyonline.com.au. We are an online provider of psychological therapy.
Acceptance of Terms
- Potential Benefits and the Limitations or Risks of Online Therapy
1.1 There are several potential benefits of providing psychological services on the internet, email, or by SMS such as:
- client communication may be possible at any time of day;
- both parties can make a considered response asynchronously;
- if appropriate, a record may be retained for future reference;
- clients may feel less inhibited by the anonymity of the service; and
- geographically remote clients can access such services, where services would otherwise not be available.
1.2 The benefits are important, but there are also limitations or risks of providing psychological services on the internet, which can include:
- some issues may be less appropriate for internet or telephone counselling;
- capacity for crisis intervention may be diminished;
- misunderstandings may arise due to a lack of non-verbal cues and, with the exception of telephone counselling, tone of voice;
- email and SMS messages may not be received;
- the psychologist may not be available to respond within the time frame expected by the client;
- the need for a particular level of computer specification (eg - online testing);
- information may be forwarded inadvertently to a wrong address or number; and
- other people may access clients’ email or SMS messages, for example, family members, friends, or colleagues.
- Your Therapist
- When you make contact with us, you will receive a response within 48 business hours (Monday-Thursday).
- Once you are allocated a therapist, you will be provided with an email address that you can communicate with them on and you can expect a response from your therapist within our usual contact timeframes, however therapists are individuals and we cannot guarantee that this response time will be adhered too. If your matter is urgent, please call the office on (02) 6239 6191 and leave a message.
- If you are considered to be a danger to themselves or others, your therapist is required to disclose information necessary to avert risk.
- Any records kept by your therapist, including internet, email, SMS, or summary of telephone communications, may be subpoenaed. It is particularly important to recognise this because research indicates that email users may be more open than clients would be in face-to-face situations). Verbatim records of psychological sessions may be of particular significance in legal contexts. Hence, psychologists create and store records with the knowledge that their records could be used in court.
- We Respect Your Privacy
3.1 Therapy Online respects your right to privacy and is committed to safeguarding the privacy of our customers and website visitors. This policy sets out how we collect and treat your personal information.
3.2 We adhere to the Australian Privacy Principles contained in the Privacy Act 1988 (Cth) and to the extent applicable, the EU General Data Protection Regulation (GDPR).
3.3 "Personal information" is information we hold which is identifiable as being about you. This includes information such as your name, email address, identification number, or any other type of information that can reasonably identify an individual, either directly or indirectly.
- What Personal Information is Collected
4.1 Therapy Online will, from time to time, receive and store personal information you submit to our website, provided to us directly or given to us in other forms.
4.2 You may provide basic information such as your name, phone number, address and email address to enable us to send you information, provide updates and process your product or service order.
4.3 We may collect additional information at other times, including but not limited to, when you provide feedback, when you provide information about your personal or business affairs, change your content or email preference, respond to surveys and/or promotions, provide financial or credit card information, or communicate with our customer support.
4.4 Additionally, we may also collect any other information you provide while interacting with us.
- How We Collect Your Personal Information
- How We use Your Personal Information
If you withhold your personal information, it may not be possible for us to provide you with our products and services or for you to fully access our website. We take your contact information down for the sole purpose of being able to link you to a therapist and to enable us to process your Medicare payments and other payment processing.
6.1 Therapy Online may use personal information collected from you to provide you with information about our products or services. We may also make you aware of new and additional products, services and opportunities available to you.
6.2 Therapy Online will use personal information only for the purposes that you consent to. This may include to:
(a) provide you with products and services during the usual course of our business activities;
(b) administer our business activities;
(c) manage, research and develop our products and services;
(d) provide you with information about our products and services;
(e) communicate with you by a variety of measures including, but not limited to, by telephone, email, sms or mail; and
(f) investigate any complaints.
6.3 We may disclose your personal information to comply with a legal requirement, such as a law, regulation, court order, subpoena, warrant, legal proceedings or in response to a law enforcement agency request.
6.4 We do not utilise your data for any other purpose other than enabling you to access an appropriate therapist and supply you with psycho-education that may be of benefit to your overall mental health.
6.5 If there is a change of control in our business or a sale or transfer of business assets, we reserve the right to transfer to the extent permissible at law our user databases, together with any personal information and non-personal information contained in those databases.
- Disclosure of Your Personal Information
7.3 We receive confirmation of your data from Medicare, this allows us to process your Medicare rebates for eligible services.
- General Data Protection Regulation (GDPR) for the European Union (EU)
8.1 Therapy Online will comply with the principles of data protection set out in the GDPR for the purpose of fairness, transparency and lawful data collection and use.
8.2 We process your personal information as a Processor and/or to the extent that we are a Controller as defined in the GDPR.
8.3 We must establish a lawful basis for processing your personal information. The legal basis for which we collect your personal information depends on the data that we collect and how we use it.
8.4 We will only collect your personal information with your express consent for a specific purpose and any data collected will be to the extent necessary and not excessive for its purpose. We will keep your data safe and secure.
8.5 We will also process your personal information if it is necessary for our legitimate interests, or to fulfil a contractual or legal obligation.
8.6 We process your personal information if it is necessary to protect your life or in a medical situation, it is necessary to carry out a public function, a task of public interest or if the function has a clear basis in law.
8.7 We do not collect or process any personal information from you that is considered "Sensitive Personal Information" under the GDPR, such as personal information relating to your sexual orientation or ethnic origin unless we have obtained your explicit consent, or if it is being collected subject to and in accordance with the GDPR.
8.8 You must not provide us with your personal information if you are under the age of 16 without the consent of your parent or someone who has parental authority for you. We do not knowingly collect or process the personal information of children.
- Your Rights Under the GDPR
9.1 If you are an individual residing in the EU, you have certain rights as to how your personal information is obtained and used. Rural Help complies with your rights under the GDPR as to how your personal information is used and controlled if you are an individual residing in the EU.
9.2 Except as otherwise provided in the GDPR, you have the following rights:
(a) to be informed how your personal information is being used;
(b) access your personal information (we will provide you with a free copy of it);
(c) to correct your personal information if it is inaccurate or incomplete;
(d) to delete your personal information (also known as "the right to be forgotten");
(e) to restrict processing of your personal information;
(f) to retain and reuse your personal information for your own purposes;
(g) to object to your personal information being used; and
(h) to object against automated decision making and profiling.
9.4 We may ask you to verify your identity before acting on any of your requests.
- Hosting and International Data Transfers
10.1 Information that we collect may from time to time be stored, processed in or transferred between parties or sites located in countries outside of Australia. These may include, but are not limited to, Australia.
10.2 We and our other group companies have offices and/or facilities in Australia. Transfers to each of these countries will be protected by appropriate safeguards, these include one or more of the following: the use of standard data protection clauses adopted or approved by the European Commission which you can obtain from the European Commission Website; the use of binding corporate rules, a copy of which you can obtain from Therapy Online's Data Protection Officer.
10.3 The hosting facilities for our website are situated in Australia. Transfers to each of these Countries will be protected by appropriate safeguards, these include one or more of the following: the use of standard data protection clauses adopted or approved by the European Commission which you can obtain from the European Commission Website; the use of binding corporate rules, a copy of which you can obtain from Therapy Online's Data Protection Officer.
10.4 Our Suppliers and Contractors are situated in Australia. Transfers to each of these Countries will be protected by appropriate safeguards, these include one or more of the following: the use of standard data protection clauses adopted or approved by the European Commission which you can obtain from the European Commission Website; the use of binding corporate rules, a copy of which you can obtain from Therapy Online's Data Protection Officer.
10.5 You acknowledge that personal data that you submit for publication through our website or services may be available, via the internet, around the world. We cannot prevent the use (or misuse) of such personal data by others.
- Security of your personal information
11.1 Therapy Online is committed to ensuring that the information you provide to us is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure information and protect it from misuse, interference, loss and unauthorised access, modification and disclosure.
11.2 Our system is HIPAA compliant, this is the highest level of encryption available to health practitioners. HIPAA is the minimum requirement in the USA and is the international gold standard for the protection of health information.
11.3 Where we employ data processors to process personal information on our behalf, we only do so on the basis that such data processors comply with the requirements under the GDPR and that have adequate technical measures in place to protect personal information against unauthorised use, loss and theft.
- How Long We Retain Your Data
12.1 If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
12.2 For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
- Access to Your Personal Information
13.1 You may request details of personal information that we hold about you in accordance with the provisions of the Privacy Act 1988 (Cth), and to the extent applicable the EU GDPR. If you would like a copy of the information which we hold about you or believe that any information we hold on you is inaccurate, out of date, incomplete, irrelevant or misleading, please email us at email@example.com
13.2 If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
13.3 We reserve the right to refuse to provide you with information that we hold about you, in certain circumstances set out in the Privacy Act or any other applicable law.
- Complaints about Privacy
If you have any complaints about our privacy practices, please feel free to send in details of your complaints to firstname.lastname@example.org. We take complaints very seriously and will respond shortly after receiving written notice of your complaint.
When you come to our website (https://www.therapyonline.online/), we may collect certain information such as browser type, operating system, website visited immediately before coming to our site, etc. This information is used in an aggregated manner to analyse how people use our site, such that we can improve our service.
When visitors leave comments on the site, we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
16.3 Contact forms
When you complete a Contact Form it comes directly to our email Inbox. Will will answer your enquiry within 48 Business Hours (Monday-Thursday).
Most web browsers automatically accept cookies, but you can choose to reject cookies by changing your browser settings. However, this may prevent you from taking full advantage of our website.
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select "Remember Me", your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after one day.
16.5 Embedded content from other websites
Our site may from time to time have links to other websites not owned or controlled by us. These links are meant for your convenience only. Links to third party websites do not constitute sponsorship or endorsement or approval of these websites.
Please be aware that Therapy Online is not responsible for the privacy practises of other such websites. We encourage our users to be aware, when they leave our website, to read the privacy statements of each and every website that collects personal identifiable information.
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
This website is connected with our Google account; therefore, Google analytics may be run on this website.
- Limits to Confidentiality
Despite our best efforts to protect your personal information, communications may have the potential to be intercepted. We have outlined above what steps we have taken to reduce such a possibility, but there are some really clever young people with too much time on their hands and they might find it amusing to ‘break’ our system (Just ask Apple).